Running Effective Meetings

Union meetings are where decisions are made, information is shared, and solidarity is built.

Planning a Meeting:

• Create a clear agenda and share it in advance

• Set a start and end time — respect people's time

• Assign roles: facilitator, note-taker, timekeeper

• Prepare materials and reports in advance

Facilitation Skills:

• Start on time, every time

• Review the agenda at the beginning

• Keep discussion focused on agenda items

• Encourage participation from quieter members

• Manage dominant speakers respectfully

• Summarize decisions and action items

• End on time with clear next steps

Engaging Members:

• Make meetings relevant — discuss issues that affect them directly

• Celebrate wins and recognize members

• Include interactive elements, not just reports

• Provide food when possible — it increases attendance

• Vary meeting formats and locations